NOTE:
This document is for
information purposes only. Contact the business office for an official copy of this
document.
OPENING & ATTENDANCE: The meeting was called to order by Vice President Carol Weber at 7:13 PM. Board members in attendance were: Greg Croce, Martha Hacking, Joe Hull, Pete Naton, and Lisa Thompson. Mike Goodman was absent. Also in attendance was Margie Turrin, Association Manager. The minutes of the meeting were taken by Johanna Santiago.
1. PUBLIC COMMENT: Todd, Rec. Director, and Bernard Walker Jr., the tennis pro presented their proposal at 8:30 PM for a Memorial Day Weekend tournament opened to tennis players from local clubs. The goal is to boost tennis in the development, increase the Crossing's profile, and to raise money. Registration fees will be around $20.00 for singles and $30.0 for doubles. Bernard will use his mailing list to advertise the tournament. The BOD authorized Todd and Bernard to put together a budget and plan of how many people will be needed to run the tournament and requested they return to the next board meeting with an update. Homeowners will have first priority.
Security guards, Officers Bryant and Vanhulle, proposed enclosing in February's Signal a letter from security regarding CHA's rules about the basketball courts, the use of citations and other issues. The BOD will discuss their concerns and will send out an approved letter with February's Signal.
2. MINUTES: It was moved and seconded (Thompson/Hacking) to approve December 23, 1996 BOD minutes. Motion passed.
3. TREASURER'S REPORT:
A. Financials: Year end financials ended with $3,090.51 revenue over expenses. It was moved and seconded (Naton/Hacking) to reallocate the $3,090.51 surplus to Furniture/Fixture Reserves. Motion passed. Revenues for the year were: Interest - $500 over, Facility Rentals - $6,000.00 total for the year, Swim lessons and badges - over, recreation revenue - under. Miscellaneous earnings were on target, but $1,000.00 from Facility Rental Revenue was allocated to set up the petty cash balance for the Association. Revenues for the year were $1,300.00 under budget but would have been only $300.00 without the $1,000.00 transfer to petty cash. Expenses for the month was over budget: tree expenses of $2,500.00: $1,600.00 for the heritage oak and $900.00 for clean-up of a large euc that toppled in a storm; Water - $1,000.00; Vacation - payout for unused vacation. Budget was $2,500.00 over for the month. Year-to-date budget came $5,000.00 under because normally fall scheduled tree pruning was postponed.
The BOD discussed a homeowner's protest to the increased homeowner quarterly fees. It was noted that at the budget meeting it was discussed what affected the increase. A letter will be sent from M. Goodman to the homeowner.
B. Reserve Expenditures: There were no reserve expenses in December.
4. CONSENT CALENDAR:
A. Architectural Committee: The BOD discussed California Civic Code Section 1376, the FCC Antennae Regulations regarding antennas and Satellite Dishes and the information from Primestar. The BOD agreed not to require the satellite dishes be painted or be screened by plantings. The BOD agreed to amend their regulations to allow satellite dishes with diameters up to 1 meter. A letter will be sent to the Clarks about the change in CHA's satellite rules to comply with California's law.
B. Managers Notes:
1. M. Hacking presented the cost to replace deteriorated club furniture with two sofas, two loveseats, two side tables, and grapevine wreath and fabric protection for $2,924.00 including tax. The BOD also discussed the need to replace the broken dishwasher, VCR and television. It was moved and seconded (Hacking/Naton) to approve to purchase furniture, television, VCR, cabinet for the TV and dishwasher. Motion failed.
It was moved and seconded (Hull/Naton) to allot $5,000.00 to purchase the furniture as presented by M. Hacking, 35î TV not to exceed $900.00, VCR, entertainment cabinet and dishwasher. Motion passed.
2. The BOD discussed whether to remove eucs at Striped Maple end. The BOD decided that unless there is an indication of the trees falling it did not warrant removal of the trees. Several Board members had reviewed the trees and felt they were not encroaching on the homeowner property. A letter to <name removed> will note that there will be a routine maintenance program to monitor the trees.
3. Pat Moran, the afternoon secretary, found a full-time job as of January 16, 1997. Sally McFatridge will work on an open ended agreement since she had subbed in the office when Vijaya and Racheline were out for a month a few summers ago.
4. <name removed> rented the clubhouse for a Jr. Chamber of Commerce meeting and canceled the morning of the rental because of a death in one of the Board member's family. She requested the BOD refund the full $100.00 fee. The BOD agreed to maintain the rental policy and retain $75.00 and refund $25.00 plus the full deposit.
5. <name removed> sent a thank you card to the BOD regarding the use of the clubhouse for her grandson's funeral.
6. The <name removed> and the <name removed> did not paid the $100.00 fine assessed against them for architectural issues. The fines will be added to their quarterly statements.
7. The BOD tabled painting the clubhouse beams and framing.
8. CHA's maintenance man will go on payroll with a salary that would be equal to a lower hourly rate, in order to qualify for social security and to enable him to drop his insurance. This will reduce our maintenance expense line item.
9. The BOD agreed to pay Todd the xxx a month which was set aside for his health insurance. A separate account will be set up for disbursement.
10. CHA was never notified that Prudential foreclosed on the <name removed> on Sugarland Cir. Even though CHA had a pre-existing lien (8/95). Prudential bought out Great Western and assumed the first deed. M. Turrin spoke with Prudential's legal firm and notified them that CHA should have been paid since California law puts us behind the first and ahead of the second. Prudential is looking into this.
11. The County did another repair on the slope where there is continual erosion from the road work on Ygnacio Valley. The repair was ineffective. The County staff is reviewing an alternative repair.
12. Security found that Estes Rockets are in violation of Concord Muni Code. Staff has verified this. The Board voted to support this restriction in our own park. The <name removed> will be notified that combustible engines are prohibited because of this code. <name removed> was issued an incorrect ID card and has requested to keep the card and live up to all the Association’s rules. The BOD agreed there will be no exceptions as it is too hard to supervise.
13. It was moved and seconded (Hull/Thompson) to approve the drain work at Black Walnut for $7,336.00 and the central drain behind Corkwood in Central Park for $2,266.00 and to request Landscape Care install a bubble grate at the end of Black Walnut. Motion passed.
14. The BOD voted to remove two dying Deadora at the Ayers entry, struggling hypericum, and some failing abelia. The area will be treated with roundup and over seeded with fescue in the area, add additional heads at the end of the line and seed all the way down to the curb where there is bare ground covered with bark and add several 1300 lb. rocks as a break from the manicured lawn. The total cost would be $1,500.00
15. The BOD tabled the March supplemental planting around the clubhouse lawn area.
16. The BOD decided not to rent the lounge each week to a group who sing. They need a firm commitment and extended hours.
5. OLD BUSINESS:
A. A soils engineer will be brought in to evaluate potential Wildberry erosion.
B. Discussion to purchase a digital camera was tabled.
6. NEW BUSINESS:
A. Security Citation System/Badges/Cards: It was moved and seconded (Hacking/Croce) to approve that no glass be allowed on the greenbelt. L. Thompson, G. Croce, and M. Hacking voted yes. J. Hull and P. Naton voted no. C. Weber voted no to kill the motion.
It was moved and seconded (Naton/Croce) to approve that no glass bottles of any kind be allowed on the greenbelt unless it was used during a pre-approved organized activity. P. Naton, L. Thompson, G. Croce, and M. Hacking voted yes. J. Hull voted no. Motion passed. J. Hull was concerned about over regulation.
The BOD discussed whether to institute citations. It was noted that the citations would provide a history for security. J. Hull was concerned about confrontation and becoming a police state and suggested that the offender did not have to sign the citation. It was noted that strict enforcement of the rules is needed to solve non-owner usage of the basketball courts.
It was moved and seconded (Hull/Naton) to adopt a citation program with the provision that security did not require a signature, the citation will be sent to the offender's home and upon the third citation there will be a suspension up to 30 days. J. Hull, P. Naton, L. Thompson, G. Croce, and M. Hacking voted yes. Motion passed.
Picture IDs will be discussed at a later meeting.
B. The Summit at Sand Quarry: M. Turrin will ask Michael Gylock to be CHA's representative for the hearings on The Summit Development at the Cowell and Ygnacio Valley. M. Turrin will obtain the EIR. The next meeting will be February 19, 1997.
C. By-Laws Review: Tabled to next meeting.
ADJOURNMENT: The meeting adjourned at 11:45 PM.